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Fanwood Memorial Library Policy Manual
Section: Personnel

Subject: 4.3 Job Descriptions
Subject: 4.3.1 Director

Director

Under the direction of the Board of Trustees, the Library Director is responsible for the development and management of all Library services, personnel and facilities and any other operations in order to assure the highest quality of Library service to the citizens of our community and Library users. Toward that end, the Director is responsible to the Board and must keep it informed of the needs of the Library and make recommendations to the Board in matters of operations and policy. Specifically, the Director shall perform duties in the following areas, in line with the Library Mission and Strategic Plan

1. Core Services: The Director shall

  • Develop and implement a Strategic Plan that supports the Library Mission and goals.
  • Develop and manage Library materials selection, procurement, processing and weeding policy.
  • Manage the maintenance of material (traditional and electronic) collections, services, programs and other activities that support the strategic plan.
  • Mange procurement and payment processes.
  • Maintain an accurate public access catalog.
  • Respond to research, reading and other media requests and information needs.
  • Develop and keep accurate metrics to support the Evaluation of collection, service and facility use, including tracking of circulation, membership, and usage trends.
  • Develop and deliver innovative programs for children, teens and adults.
  • Market the Library services, collection and facilities, Develop and deliver positive and effective communication with the public and Promote literacy.
  • Keep abreast of, and implement as needed, new and existing technologies, including (but not limited to) the Internet, CD-ROM, databases, and other computer or cloud based applications and services.
  • Be responsive to staff and public.
  • Demonstrate interest and commitment to public service.
  • Model good director/staff and librarian/public behavior through professional conduct.
  • Attend professional meetings and network with peers.
  • Complete a self evaluation 2xs annually. One in preparation of board annual review of performance the other for mid-year realignment of activities.
  • Formulate and Recommend policies in support of the Mission and Plan.
  • Set agenda for board meetings.
  • Provide timely reports, agendas, and minutes for board meetings or as requested by the Board or Town council.
  • Keep board informed on operational and policy issues.

2. Financial management: The Director shall

  • Direct the annual budgeting process, including preparation, review and submission of a budget based on philosophy and goals of the Library.
  • Direct and supervises cost-effective expenditures of public funds.
  • Manage revenues (fines, gifts, etc.), handle insurance and related financial matters.
  • Seek grants and other forms of outside funding.
  • Oversee the Processing of bills and pay them in accordance with Borough and other policy guidelines.

3. Personnel management: The Director shall

  • Hire, train, and supervise Library staff.
  • Set job responsibilities and performance objectives and standards.
  • Establish work schedules and monitor attendance and related matters.
  • Develop, implement and maintain (self) evaluation models and perform annual evaluations of all staff.
  • Motivate staff.
  • Communicate with staff and hold regular staff meetings.
  • Involve staff in Library programs and decision making.
  • Define and Provide continuing education and retraining as required.

4. Physical plant, grounds and equipment: The Director shall

  • Regularly Inspect physical plant, grounds, and equipment and identify problems.
  • Liaise with Public Works and/or contactors to determine the most efficient, cost effective solution (outsource or internal).
  • Make solution recommendations to Board and Town Council.
  • Support improvements or repairs thru, but not limited to, specification development, bid analysis and project oversight.
  • Provide regular reports on current status and improvements/repairs while ongoing.

5. Planning/Evaluation: The Director shall

  • Identify community's service needs and expectations and propose recommendations for improvements.
  • Manage quarterly reviews and annual revisions of strategic plan.
  • Research new technologies and services.
  • Regularly review use of facilities and provision of services, including hours of operation, staffing.

6. Community outreach: The Director shall

  • Develop and implement an outreach plan to schools and community organizations.
  • Keep public informed by regular communication using newspapers, TV, Internet and the like on Library services, programs, material and policies.
  • Conduct periodic surveys to measure satisfaction and need.

7. Professional development: The Director shall

  • Attend professional meetings and network with peers.
  • Prepare annual self evaluation in preparation of board annual review of performance.

8. General governance: The Director shall

  • Recommend and formulate policies in support of the above.
  • Set agenda for board meetings.
  • Provide timely reports, agendas, and minutes for board meetings.
  • Keep board informed on operational and policy issues.

In addition to the above, the Director shall

    Be responsive to staff and public. Demonstrate interest and commitment to public service. Model good director/staff and librarian/public behavior through professional conduct.


Board of Trustees
Approved: June 8, 2009
Revised: February 8, 2016


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